Finance HR Coordinator

Deadline for submission: 31 March 2023

Mission: Ukraine, Afghanistan, Syria, Lebanon | Base: Kyiv

For the last 20 years, MAGNA has brought medical assistance to populations in danger in more than 15 countries. We deliver aide free of discrimination, giving priority to those in the most serious danger. Magna mission in Ukraine was opened in 2018 and our teams works across the whole country, specifically in areas of Kharkiv, Kherson, Dnipro and east. The role of Fin HR Coordinator is to coordinate our mission in Afghanistan, Lebanon and Syria.

Responsibilities

Overall objective 

The Financial / HR Coordinator is accountable for the sound financial, accounting and budgetary management of the mission as well as the management of human resources and the administrative and legal records. 

Tasks and responsibilities 

• Financial, budgetary and accounting management: He/She is responsible for all aspects relating to finance, including budgetary and accounting elements, as well as the mission cash flow. 
• Management of human resources: He/She is responsible for the administrative management of the local and international teams, for the definition/updating of procedures and HR management tools in accordance with labor regulations in the intervention country and the HR policies of MAGNA, and for the monitoring of risks linked to HR questions. 
• Administrative and legal management: He/She supervises administrative records and guarantees that the status and functioning of the mission are in legal accordance with the requirements of the intervention country. 
• Representation: He/She represents the association in its relations with partners, authorities and different local players for the financial, administrative, and legal and human resources areas of the mission.

• Coordination: He/She centralizes and diffuses information within the mission and to headquarters for all financial, administrative, legal and human resources aspects of the mission, and consolidates the internal and external reporting for these domains

Specific objectives and related activities 

• Ensuring financial, budgetary and accounting managment for the mission 
• Ensuring the good managment of local human resources for the mission (include HR Policy, Administrative management, management of career paths, Organization of work, HR risk management)
• Ensuring the administrative managment of international mission personnel 
• Ensuring the administrative and legal management of the mission 
• Ensuring the circulation of information, the coordination and the representation for “admin” questions 

Profile

Required knowledge and skills

Professional experience 

Financial/accounting management

• Excel (compulsory)
• Saga (desirable)
• English and Mission language essential.
• Knowledge of institutional donor procedures (ECHO, UN agencies…) 

• At least two years in relevant positions in humanitarian aid.
• Essential experience with MAGNA or other NGOs
• Essential working experience in developing countries.

Languages

Advanced English (C1 level). Russian and/or Ukrainian is a plus.

Conditions

A 1-year fixed-term MAGNA contract or volunteer agreement with a gross monthly salary between 2,185 to 2,359 euros based on your country of residence and experience.

Most costs associated with your assignment are covered, including transport (every 6 months to your country of domicile), visas, lodging and per diem (555 Eur). MAGNA also provides medical coverage and medical repatriation insurance.

Only selected candidates will be contacted.